Hours with no project attached
At month end there is a total, but nobody can say which project consumed it. That makes costing after the fact impossible, and the next quote is a guess.
For project-driven companies
Time tracking and employee records in one system
Timeforce records hours per project, routes leave approvals and keeps the complete employee record — from work authorisation to payslips. Built for project-driven companies — from the small office to the multi-site organisation.
No payment details for the trial. It ends on its own.
- Servers in the EU
- Two-factor authentication
- ISO 9001 certified provider
- Cybersecurity powered by neonotu
The starting point
Three things spreadsheets get wrong
Leave requests by email
The request sits in one inbox, the approval in another. Months later there is no way to show who approved what — and nobody knows the exact remaining balance.
Employee files on a shared drive
Contracts, salary figures and sick notes sit in folders that too many people can open. That is not an organisational annoyance, it is a data protection breach waiting to happen.
Features
What Timeforce takes over
Five areas that work together, instead of five tools that have never met.
Time tracking
Day by day, with several entries per day
Every day can hold several entries, each with a project, a task and a note. Employees without a project assignment still record their time — the note carries the detail. A submitted month is locked and can only be reopened by the managing director, with a documented reason.
- Breaks and absences per day
- Daily cap per project and per employee
- Overtime is reported, not blocked
- Monthly close, reopened by the super admin only
Leave and absence
Balances, requests, approvals — on the record
Paid leave, unpaid leave and sick days are counted separately and treated separately. The responsible team lead decides, a rejection requires a reason, and both stay on the record permanently.
- Annual balances per employee, with company defaults
- Rejections require a reason
- Sick days never appear in a company-wide list
- Deputy rules when the team lead is away
Employee record
Six areas, visible strictly by role
Leave, projects, tasks, documents, personal details and employment — each with its own visibility. A team lead sees the team but neither compensation nor personal details. The employee sees their own record in full.
- Compensation as history, not an overwritten field
- Social security number stored encrypted
- Document folders with separate visibility
- Equipment and loan periods with reminders
Colleagues
An address book that stays current
Everyone can look up a colleague's position, department, region, office extension and project assignment. The private number appears only if that person released it themselves. No impersonation, no settings — just looking things up.
- Filter by department, region and project
- List and gallery view
- Private number only once released by its owner
- Weekly digest of birthdays for management
Projects and rates
Budget in view, rates with history
Budget, completion and team per project. Purchase and billing rates are never overwritten but carried forward — a submitted month freezes the rate that applied at the time. Reports go out as PDF or Excel, and share links for clients expire and can be revoked.
- Four engagement modes per person on a project
- Rate history with effective dates
- PDF and Excel export per project and month
- Client links without rates, revocable at any time
Security
Built for data you cannot afford to lose
Salaries, social security numbers, sick days. This application was designed for that from the first line — not secured as an afterthought.
Access
- Two-factor authentication with recovery codes
- Passwords of at least 12 characters, checked against known breaches
- Five sign-in attempts per minute, plus 20 per hour per account
- Deactivated employees lose access immediately, mid-session included
Separation
- A separate database per customer, never a shared table
- Role and rule checks on every action, not just in the interface
- Employee documents outside the web root, served only through a checked route
- Impersonation by management is fully logged
Operations
- Encrypted sessions, a strict content security policy, HSTS
- Nightly backups; deleted documents purged for good after 30 days
- The application refuses to start on an unsafe configuration
- Article 28 GDPR processing agreement included
Pricing
One price per company, not per seat
Plans differ in the number of employees and the storage for documents. You can change plan at any time.
Team
For small offices that want time tracking and leave in one place at last.
€49 per month
€490 per year
up to 15 employees
10 GB for documents
- Time tracking with monthly close
- Leave, sick days and approvals
- Projects and clients
- Employee directory
- German and English
- Daily backups
Business
For companies with several teams, billing rates and client reports.
€129 per month
€1,290 per year
up to 50 employees
50 GB for documents
- Everything in Team, plus:
- Billing rates with full history
- Per-project budget tracking
- PDF and Excel reports
- Share links for clients
- Complete employee records
- Equipment and loan management
- Two-factor authentication
Enterprise
For larger organisations across multiple sites and regions.
€299 per month
€2,990 per year
up to 200 employees
200 GB for documents
- Everything in Business, plus:
- Departments and regions
- Deputy rules for project leads
- Weekly digest for management
- Complete audit trail
- Your own subdomain on timeforce.app
- Priority support
Custom
For organisations above 200 people or with specific requirements.
Get in touch with our sales team
User count and storage to suit
- Everything in Enterprise, plus:
- User and storage limits to suit
- Your own master agreement
- Availability and response times by agreement
- Support with rollout and data migration
- A named point of contact
Out of storage but the plan otherwise fits?
Additional storage can be booked on its own, without changing plan.
- 10 GB additional storage — €9/monthly
- 50 GB additional storage — €35/monthly
Payment methods
- Bank transfer
- Invoice
- Mollie (card, iDEAL, SEPA direct debit)
All prices are net and exclude VAT. This offer is available to businesses only. Pay annually and two months are on us.
Questions
What prospects ask first
Where is the data held?
Exclusively in a data centre inside the European Union. No transfer to third countries takes place. The specific location is named in the processing agreement.
Do I get a data processing agreement?
Yes. It is concluded with the contract and does not have to be requested separately. It follows the European Commission's official standard contractual clauses and includes the description of technical and organisational measures as an annex.
What happens to our data if we cancel?
After the contract ends, a complete export stays available for 30 days — the database in machine-readable form plus every uploaded file. After that it is deleted for good. Note that payroll records have statutory retention periods of up to ten years, so export them before then. We point this out during cancellation.
Does the works council have to agree to this?
In Germany, if a works council exists, introducing time tracking generally requires its involvement. That is not specific to Timeforce — it applies to any such system. Plan for the step.
Can team leads see salaries?
No. Compensation is visible only to the person concerned and to management. For team leads the area is not visible — not greyed out, simply not there.
How are sick days handled?
Only the fact that an absence is recorded as sick leave — no diagnoses, no certificates as a required field. Sick days never appear in company-wide lists, because that is health data.
Is the application available in English?
Yes, completely. Every employee sets their own language, German or US English. Date and number formats follow along.
How does the trial work?
You pick a subdomain, get your own instance and 14 days to use it. No payment details are needed, and the trial ends automatically — no contract arises if you book nothing.
Your own instance, in a few minutes
Pick a subdomain, add your people, start recording hours. If it does not fit, the trial simply runs out.
Questions first? Write to us — we reply on business days.